Terms and conditions

Queer Britain is an UK-based charity organization working to make history by creating the UK’s first national LGBTQ+ museum and, in doing so, aims to grow Britain’s understanding of LGBTQ+ narratives and experiences. Queer Britain has decided to work with Levi’s® company (Levi’s®) and Post Office Ltd to launch this Open Letters Project (the “Project”). This Project aims to collect open letters and media content from individuals to record, study and preserve stories of the LGBTQ+ experience.

The letters can take any form and cover any subject, from personal experiences and stories of hope for the future, to how the recent pandemic has affected the LGBTQ+ community. They will go on to live in Queer Britain’s ever-growing archive, where they can be re-visited and re-told, contributing to a more inclusive and representative British history.

After the campaign, the letters will be shared with and studied by historians at Goldsmiths, University of London and Kent State University as part of a research project titled Queer Pandemic: Resilience in Times of Crisis. The study looks at how queer identities and communities have been shaped and strengthened by individual and community responses to COVID-19 and previous crises related to the health and safety of the LGBTQ+ community, including but not limited to HIV/AIDS, violence, criminalisation and restricted healthcare.

By You sending letter(s) via the UK Royal Mail Post as ‘Freepost Open Letters to Queer Britain (the “Letter(s)”) or by You uploading any content on your social media with the tag #OpenLetterstoQueerBritain (the “Media Content”) (collectively “Your Submission”), You agree and consent to participate on this Project and on the Usage of Your Submission and any content therein as described hereunder.

You represent and warrant that: (i) You have permission from any and all person(s) appearing on Your Submission and You owe the rights granted herein; (iii) You are more than 18 years old, (iv) Your Submission do not violate the rights of any third party or any law and (v) YOU FULLY RELEASE, DISCHARGE AND AGREE TO HOLD LEVIS’®, QUEER BRITAIN, THE UK ROYAL MAIL POST AND ANY PERSON ACTING FOR OR ON THEIR BEHALF, HARMLESS FROM ANY LIABILITY RELATED IN ANY WAY FOR THE USE OF YOUR SUBMISSION.

You agree and understand that your Letter(s) and any supporting material therein will be donated and fully owned thereafter by the Queer Britain. Queer Britain shall share these Letters to other third parties as specified hereunder.

You agree to grant Levi’s®, Post Office Ltd.and Queer Britain (collectively the “Licensed Parties”) and any of their affiliates, subsidiaries or any of their third-party service providers a royalty-free, worldwide, non-exclusive, transferable right to use Your Submission and any content therein, including your name during the Term and for the Usage purpose specified hereunder.

You understand that Licensed Parties are completely INDEPENDENT companies and therefore are NOT RESPONSIBLE and shall NOT BE HELD LIABLE for the actions or omissions of the others.

Your Submission shall be used by the Licensed Parties during the period of two (2) years, as from the starting date of this Project (the “Term”). After this Term, Licensed Parties will use their best efforts to take down Your Submission from any of their own media channels and refrain from using it. However, License Parties are not responsible for the channels not controlled by them, such as but not limited to independent networks or third-party websites.

Your Submission will be used by the Licensed Parties on their webpages, on any of their authorized channel such as but not limited to their accounts on Facebook, Twitter LinkedIn or Instagram, and in other marketing, promotional and advertising initiatives, anywhere in the world in any media now or hereafter known, without the need to obtain your prior consent for this.

For research purpose only, Queer Britain shall share the Letters with Goldsmiths, University of London; and Kent State University (the “Researches) as part of the Queer Pandemic study Project (the “Study”). If You provide your contact details on the Letter(s) addressed to Queer Britain, You agree and consent that these contact details will be shared with the personnel employed by the Researches who may contact You as part of this Study.

Each Licensed Parties will diligently collect, manage and use your personal information resulted from this Project, in accordance with the applicable laws and regulations and their individual Privacy Policies. In case of questions, please refer to each Licensed Parties’ Privacy Policy available on their website (on the following link) and contact them separately as You may require:

For Queer Britain: https://queerbritain.org.uk/privacypolicy

For Levi’s® Company: https://www.levi.com/GB/en_GB/legal/privacy-policy

For Post Office: https://www.postoffice.co.uk/privacy

For UK Royal Mail Post: https://www.royalmail.com/business/privacy-policy/

For full transparency, please note that social media companies will have their own statement regarding the collection and use of personal data and information. Please refer to these statements as needed.